Receptionist/Admin Exec (Job Share)

Pertemps Leeds have a brand new opportunity available, and we're excited to share it with you! 

Job Brief  
Our client is seeking a highly organized, detail-oriented Receptionist/Executive Administrator. In this role, you'll provide direct support to the business along with supporting our senior leadership, ensuring smooth operations and effective communication.

Role Specification 

2 candidates required to role share, working 5.00 hours per day each – total 50 hrs per week
 
Successful Candidate #1
Week 1 07:00 – 12:00
Week 2 12:00 – 17:00
 
Sucessful Candidate #2
Week 1 12:00 – 17:00
Week 2 07:00 – 12:00
 
The successful candidate is to cover both shifts, should 1 be on holiday/off sick – so fully knowledgeable of the role – no further training required. 

Hourly Rate: £13.75 - £14.50 per hour (based on experience) 
Duration of Assignment: Temp to Perm in 12 weeks 

Reception Duties (All Training Provided)

• Greet and direct visitors, ensuring they feel welcome and are assisted promptly.
• Provide them with necessary information or direct them to the appropriate person or department.
• Answer and transfer phone calls efficiently, taking messages when necessary and ensuring accurate communication.
• Handle incoming and outgoing mail and packages, sorting and distributing them to the correct recipients.
• Maintain a tidy and presentable reception area, ensuring it reflects the professional image of the company.
• Ensure accurate and timely communication within the office, relaying messages, and information promptly.

Exec Admin Duties (All Training Provided)

• Manage executive schedules, coordinate meetings, appointments, refreshments, and travel arrangements.
• Provide general administrative support to other departments as and when needed, including filing, data entry, customer communication.
• Handle confidential documents ensuring they remain secure.
• Assist in planning company events, meetings, special projects.
• Ensure accurate and timely communication within the office.

Requirements and Skills

• A minimum of 3 years' experience in an executive support role
• Proficient in Microsoft Office Suite (Word, PowerPoint, and Excel)
• Excellent verbal and written communication skills
• Ability to multitask and prioritize tasks.
• Excellent organizational and time management skills
• Strong problem-solving ability and attention to detail
• Reliable and punctual, with a strong work ethic
• Previous experience in customer service preferred.

If you are actively looking for your new role, and have experience in the above requirements, please apply with your up-to-date CV now! We look forward to hearing from you.