Administrator

Administrator Assistant

📍 Birmingham | Full-Time | 1 Year Contract
🕘 Monday – Friday 8.30 - 5.00pm - early finish on 2.30pm


We are looking for a proactive and highly organised Administrator Assistant to support the Practice Administrator, Practice Manager, and wider team within a busy and professional office environment.

Working for a well-established practice who focused on innovative design they Work within the construction industry on a range of projects from healthcare, commercial space, residential and commercial projects. They create thoughtful spaces that inspire people, strengthen communities, and leaves a lasting impact.



Duties Will Include

• Welcoming visitors and managing reception duties
• Directing phone calls, and coordinating meeting room bookings
• Supporting the organisation of internal and external CPD events and practice updates
• Maintaining staff training records and annual leave calendars
• Coordinating work experience placements and schedules
• Providing project administration support including typing reports, agendas, minutes, letters, and specification documents
• Ordering office and contract stationery
• Supporting directors and staff with general administration 
• Monitoring and managing the company accounts inbox
• Assisting with the organisation of social events & office activities
• Ensuring meeting rooms and conference areas are prepared and maintained

Skills & Experience

• Previous experience within an administration, office support, or coordination role
• Strong organisational skills with the ability to manage multiple tasks and deadlines
• Confident using Microsoft Office including Word, Excel, Outlook, and PowerPoint
• Excellent communication skills 
• A proactive, flexible, and positive attitude
• Ability to work collaboratively within a team environment
• Reliable, approachable, and willing to take ownership of tasks

Benefits

• Pension and annual bonus scheme
• 25 days annual leave (pro rata)
• Early finish Fridays (2:30pm)
• Career development opportunities
• CPDs, mentoring, and training support
• Team outings & social events
• Cycle to work scheme
• Additional employee perks and benefits