Administrator - Part-Time

Our client, a highly respected Higher Education establishment based in Glasgow, requires an Administrator on a temporary basis for an initial 12 week period but with potential to extend. The salary for the position is £12.92/hour, working part-time 3 days per week.

Main purpose of role:
To provide administrative support to community engagement activities within the GALLANT project. This includes assisting in organising community events, managing communications, processing participant payments, handling procurement, and ensuring the smooth running of community research and collaboration initiatives.

Accountabilities/Responsibilities:

• Draft, schedule, and publish social media posts to engage community audiences
• Create and distribute newsletters and email reminders for events
• Respond to community queries via email and social media platforms
• Assist in organising community events, including venue booking, catering, and coordinating event logistics
• Manage online event registrations (via Microsoft Forms) and maintain participant attendance and engagement logs in community science projects
• Prepare and distribute event materials
• Scheduling meetings and sending invitations
• Preparing and distributing agendas and relevant documents
• Taking minutes and circulating them after meetings
• Logging and following up on action points
• Liaise with central administration on procurement tasks
• Process and track participant payments
• Maintain project databases, updating participant and event information
• Ensure meeting records and documents are properly stored and accessible
• Log project activities and participation in Excel spreadsheets to ensure accurate progress tracking

Key Skills and Requirements:

• Proven experience in an administrative role, ideally within a community-focused or research project setting
• Strong organisational skills, with the ability to manage multiple priorities and meet deadlines
• Experience in event logistics and coordination within a community or research setting
• Proficiency in Microsoft Office Suite (including Excel and Forms) and familiarity with financial/procurement systems (e.g., Agresso)
• Excellent communication skills, both written and verbal
• Experience in note-taking and meeting coordination
• Confidence in liaising with diverse stakeholders, including community members, staff, and external suppliers
• Basic design skills for newsletters or social media content creation (e.g., Canva or similar tools)
• A proactive approach and ability to work with minimal supervision
• High level of attention to detail and accuracy
• A commitment to inclusivity and community-focused work
• Flexibility and adaptability to meet the evolving needs of the project