Administrator / Secretary

Administrator
Immediate Start
Location: Dundee
Temporary ongoing
Full-time 37 hours per week Monday - Friday 9.00am to 5.00pm
Salary: £13.93 per hour

Pertemps are currently recruiting on behalf of our client, a well-known Public Sector organisation based in Dundee, for an Administrator to start immediately on a temporary ongoing basis.

Main Purpose of the Role:
To provide a comprehensive secretarial/administrative service to support the clinical/administrative work of the Lead Consultant Clinical Psychologist and all Clinical Psychologists, Trainee Clinical Psychologists and Assistant Clinical Psychologists in Clinical Neuropsychology.

Key Responsibilities:

• Provide all administrative support to the Lead Consultant Clinical Psychologist
• Establish and maintain effective mailing lists
• Deal with and prioritise enquiries by phone and email
• Organise meetings including venues, facilities and hospitality
• Maintain a database of waiting list and waiting list times for audit and evaluation
• Typing and production of all correspondence, reports, minutes, meeting papers and PowerPoint presentations
• Registering and filing of all routine and confidential correspondence and upkeep of medical records
• Input of all leave data into Scottish Standard Time System database (SSTS)
• Maintain the Departmental filing system
• Provide a comprehensive secretarial and administrative service to Clinical Neuropsychology
• Update Trakcare and EMIS systems
• Audio-typing, copy typing of routine and confidential letters, memos and reports
• Maintain Daily Logs for Main Office Diary for Clinical staff
• Operate a Bring Forward system for patients
• Producing reports within tight deadlines
• Deal with telephone and face to face enquiries
• Provide secretarial support to Clinical staff and staff on training within the service.
• Request Medical Records as required and liaising with Medical Records on a regular basis.
• Typing of minutes, reports etc
• Record and prepare draft minutes of meetings

Key Skills and Requirements:

• Previous experience in a fast-paced admin/secretarial role
• Proficient and accurate typing skills
• Excellent communication, interpersonal and organisational skills
• Competent IT skills and able to pick up new systems quickly
• Ability to work independently with limited supervision
• Able to demonstrate calm, confident and competent demeanour
• Flexible, supportive team-player

To be considered for this role, please apply online now with your up-to-date CV.