Administrator

We are recruiting for an Administrator to support a fast and growing company who are based in Kingswinford, you will also be based over at a site in  Wolverhampton a few days a week, so you will need to be able to commute to both sites.

The main duties will be:

• Manage reception - greet visitors to the management suite in a welcoming and professional manner.
• To answer the telephone, ensuring that all queries are dealt with or passed to the relevant person.
• Opening and dealing with post.
• Processing invoices and tracking progress.
• Dealing with email queries as directed by the Regional Manager.
• Diary management and meeting room management including refreshments when required.
• Maintain and update tenant and unit schedules and share with relevant teams.
• Liaising with contractors and managing signing in & permit processes
• Printing, photocopying and scanning plus any other general office administration.
• To promote and maintain a pleasant and efficient working environment within the office, and specifically the management suite, including the following:
• General cleanliness, tidiness and organisation are monitored.
• To assist the Regional Manager with the monitoring and reporting systems of the service charge budget and expenditure relating to the site.
• Dealing with all parking queries from tenants and customers when required.
• To assist with producing weekly, monthly and quarterly reports as required.
• Delivering account statements, invoices and other documents by hand to tenants.

The successful candidate will have the following skills:

• Previous administration experience in a customer focused environment.
• Able to communicate effectively verbally and in writing.
• Excellent customer service and interpersonal skills.
• Excellent organisational skills.
• Able to work as part of a team, supporting colleagues, as well as using own initiative.
• Awareness of legislation relating to Health, Safety and Environment.
• Understand how the industry and the company functions.
• Able to understand and apply all procedures relating to work activities.
• IT literate, able to use MS Office and company specific IT systems.
• GCSE Grade C/4 or above for English and Math's (or equivalent) is advantageous

In return we will provide:

 Salary up to £25,00, and enhanced Pension, life cover, 27 days annual leave, and an employee assistance programme.